Freelance operations desk
Price the work before you promise the date.
A rate floor, a revision cap and a capacity plan, written down before the first call rather than argued about after the last one.
Every tool
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PRICEDay Rate BuilderBuild a day rate from costs, billable days and margin.
PRICERate FloorFind the discount limit below which a job is not worth taking.
PRICERetainer PricingPrice a monthly retainer without giving away unbounded time.
PRICERush FeePut a number on a shortened schedule before saying yes.
SCOPEScope SplitterSplit a project into priced units that can be removed.
SCOPERevision CapFix how many revision rounds the price includes.
SCOPEDeliverable MapList exactly what the client receives and in what format.
SCOPEChange OrderConvert a new request into a priced, dated decision.
SCHEDULECapacity PlannerPlan from the days you can actually sell.
SCHEDULEBuffer BuilderAdd a buffer that has a job, not a percentage.
SCHEDULEHandoff ClockMake timezone handoffs a date, not an assumption.
SCHEDULEMilestone CalendarPut every payment and deliverable on one calendar.
BILLINGInvoice FieldsThe fourteen fields that stop an invoice being queried.
BILLINGDeposit TermsSecure a deposit that is clearly not refundable.
BILLINGLate FeePrice a late payment without turning it into a penalty.
BILLINGExpense MarkupPass through costs with a stated handling rate.
RECORDClause IndexKeep the clauses you actually use in one index.
RECORDRate LogRecord the effective rate every project actually earned.
RECORDClient BriefOne page of questions that prevents a rework cycle.
RECORDHandover PackClose a project with a pack that ends the questions.Three stages
Tools by stage01
Quote
Fix the rate, the scope and the terms before work starts.
02
Deliver
Protect capacity and send invoices that get paid.
03
Close
Record what the job actually cost and reuse it next time.
Categories
Browse by categoryCalculators
All calculatorsField notes
All field notesHourly rates lose the argument you wanted to winThe faster you get, the less you are paid, and the client can see it happening.Read The revision cap is a pricing toolTwo rounds and one consolidation rule change the shape of a project.Read Buffers are not paddingA buffer with a named job survives the week; a percentage does not.Read Deposit language that survives a delayA deposit buys a calendar slot, and the wording has to say so.Read Six signals that scope has already movedBy the time it is obvious, the free work is usually two days deep.Read A rate review in fifteen minutes, twice a yearFour numbers, two decisions, one date on the calendar.Read